Payroll that respects your rules. Set salary structures once, define deductions and benefits, then run payroll in seconds. Every payslip is branded and ready to send.
Step 1 — Set up payroll configuration
From HR, click Payroll Settings and configure your pay period (weekly, bi-weekly, monthly), currency, tax rules, and standard deductions (if applicable).
Step 2 — Define salary structure and deductions
For each employee, set their Base salary, then add Deductions (taxes, insurance, loans) and Allowances (transport, housing, bonuses). Save as a template so new hires use the same structure.
Step 3 — Run payroll for a period
Click New payroll run and select the pay period (e.g., July 2026). Nkapio pulls in all approved timesheets, applies salary rules, and calculates deductions. Review the summary before confirming.
Step 4 — Review and send payslips
Once approved, each employee’s Payslip appears in their portal (or you can email it). Payslips show gross salary, deductions, net pay, and tax breakdown — all branded with your company logo.
Tips
- Freeze timesheet input 1 day before payroll to avoid last-minute changes.
- Audit the payroll summary before running to catch double entries or missing hours.
- Keep payslips in the system for 3+ years for tax and compliance audits.
- Set up automatic salary advances (if allowed) so employees request advances, and they’re tracked separately from regular pay.