One complete place for every employee’s information. Directory, documents, contracts, certifications — everything accessible in seconds, with role-based privacy controls.
Step 1 — View your team directory
From HR, click Staff or Team to see all employees in a grid or list. Filter by department, role, or availability status to find the right person quickly.
Step 2 — Open an employee’s profile
Click on an employee to see their full profile: contact info, address, emergency contacts, salary history, benefits, documents, and notes. Everything syncs in real-time.
Step 3 — Upload and organize documents
Add documents to the employee’s record: certifications, training certificates, NDAs, licenses, insurance documents. Tag them by type so you can search and retrieve quickly.
Step 4 — Set availability and schedules
Define when each employee is available (days, shifts, blackout dates). Link to their work schedule so the calendar respects their availability when booking.
Tips
- Keep employee profiles up-to-date so new hires and departures are reflected immediately.
- Upload certifications/licenses with expiry dates so Nkapio can remind you before they lapse.
- Use emergency contact info for safety protocols and critical situations.
- Set availability clearly so scheduling teams don’t accidentally over-book someone.