Not everyone should see payroll. Roles give each team member exactly the access their job needs — nothing more.
Step 1 — Open Roles
In the sidebar, expand Staff and open Roles. Nkapio ships with sensible defaults — Owner, Manager, Front Desk, Service Provider, Accountant — and you can create your own.
Step 2 — Review a role’s permissions
Click a role to see its permission grid, module by module — what it can read, create, update or delete. Use Edit to adjust, or Reset to default to restore the shipped configuration.
Step 3 — Assign roles to people
Each employee gets a role on their record. Change the role and their access updates immediately — no sign-out needed.
Tip: create a custom role for trainees: booking and POS access, nothing in Finance or HR.